Payroll Outsourcing Cost & Pricing
What payroll outsourcing outsourcing actually costs: pricing models, indicative hourly rates by delivery country, and the factors that move your quote up or down.
Payroll Outsourcing providers to get quotes from
24 providers360 Bookkeeping LLC is a Tampa-based remote bookkeeping firm offering cleanup, reconciliations, payroll, and financial statements for small businesses.
View profile →India-based data digitization and outsourcing company offering data entry, data conversion, data mining, accounting, and payroll services since 2008.
View profile →904 Bookkeeping is a Jacksonville-based QuickBooks bookkeeping and payroll practice serving small to mid-sized Florida businesses.
View profile →Remote bookkeeping and payroll services for small businesses in Northern Illinois, powered by a Certified QuickBooks Online ProAdvisor.
View profile →India-based tax, accounting, and business advisory firm offering end-to-end corporate, regulatory, and outsourcing solutions.
getsix provides accounting, payroll, HR, tax, and legal outsourcing in Poland, serving foreign investors and medium-to-large companies operating in the Polish market.
View profile →Accountor provides outsourced financial management, payroll, and HR services to businesses across Finland, Norway, Denmark, the Netherlands, and Ukraine.
View profile →Outsourced bookkeeping, accounting, and payroll services for businesses across multiple industries, delivered by certified accountants.
View profile →Genpact is a global BPO and agentic AI operations firm specializing in finance, accounting, customer care, and back-office services for large enterprises.
View profile →Agile CFO Solutions provides fractional CFO, controller, bookkeeping, and payroll services to small businesses, headquartered in Indianapolis, Indiana.
View profile →Japanese-owned BPO provider based in Cebu, Philippines, delivering call center, back office, IT, and sales outsourcing services to mid-sized and large enterprises globally since 2009.
View profile →Andy's Bookkeeping Service offers remote bookkeeping, payroll processing, and QuickBooks support for small to midsize businesses, based in Albuquerque, NM.
View profile →Antasis is a Singapore-based BPO offering customer support, back-office, HR, payroll, and AI-assisted CX services across Singapore, Malaysia, and the Philippines.
View profile →Outsourced accounting, bookkeeping, payroll, and tax services for Australian businesses and CPA firms.
Ataraxis is an offshore staffing agency placing vetted, dedicated staff for U.S. small businesses, healthcare practices, and finance and operations teams.
View profile →Auxis provides nearshore outsourcing and business transformation services from delivery centers in Costa Rica and Colombia, covering finance, IT, and BPO.
View profile →Axcet HR Solutions is a Kansas City-based PEO offering payroll, HR, employee benefits, and risk management for small and mid-sized businesses.
View profile →BDO Malaysia offers outsourced accounting, payroll, tax compliance, and corporate secretarial services for businesses operating in Malaysia.
View profile →BELAY Solutions provides U.S.-based virtual assistant and outsourced accounting services, including fractional CFO and controller support, for small to mid-sized businesses.
View profile →BPO Solver is a Buenos Aires firm helping European companies expand into Argentina and Latin America through back-office, accounting, HR, and commercial services.
View profile →Ventura BPO is a Sri Lanka-based outsourcing firm specializing in finance and accounting services including management accounts, payroll, and tax compliance.
View profile →Restaurant management software providing accounting, payroll, and food cost management for independent operators, franchisees, and multi-concept restaurant groups.
View profile →Outsourced accounts payable, accounts receivable, and full-service bookkeeping for US businesses, restaurants, and real estate firms.
View profile →Signature Back Office Solutions is a US-based Employer of Record provider serving staffing firms and companies with payroll, compliance, and payroll funding for contingent workforces.
View profile →Showing top 24 of 154 providers. Use the filters above to narrow results.
Common pricing models
- Per-employee-per-month (PEPM) with a base fee: the most common model for small to mid-market buyers. Indicative 2025 to 2026 ranges: base fee of $40 to $150 per month plus $5 to $15 per employee per month for fully managed service. Self-service software platforms run lower, around $4 to $12 per employee per month. Watch for add-on fees for multi-state filing, W-2s, garnishments, and year-end that are not in the headline rate.
- Flat monthly or per-cycle fee: a fixed fee per payroll run regardless of employee count, more common with regional or local payroll providers. Can be cost-effective for stable headcount but gets expensive if you run off-cycle payrolls frequently. Indicative range for a 30-employee company: roughly $300 to $700 per month all-in, depending on complexity and features.
- PEO arrangement: the provider co-employs your staff and bundles payroll, benefits, and HR compliance into one fee. Indicative 2025 to 2026 ranges: $79 to $109 per employee per month for mid-market PEOs, or 2 to 12 percent of gross payroll for larger arrangements. Volume above 50 employees can reduce PEPM by 15 to 20 percent. This is a fundamentally different relationship than pure payroll outsourcing and is worth evaluating separately if you need benefits administration.
- Global EOR (employer of record): for international workers you cannot employ directly. Indicative range: $199 to $699 per employee per month depending on country and provider. Often confused with payroll outsourcing but is a separate service category with different liability structures. If you have a US-only workforce, you likely do not need EOR.
What drives the cost
- Delivery geography (offshore vs nearshore vs onshore) — the single biggest driver.
- Seniority and specialisation of the team (agents vs analysts vs licensed professionals).
- Engagement model — per-hour, per-seat (dedicated FTE), per-transaction, or outcome-based.
- Volume and contract length — larger, longer commitments earn better rates.
- Compliance and security requirements (HIPAA, PCI DSS, SOC 2) add overhead.
- Language coverage and hours (24/7 or multilingual support costs more).
Indicative hourly rates by country
Blended ranges in USD — indicative only; actual quotes depend on scope, seniority, volume, and compliance needs.
- India: $8–18/hr — Largest talent pool; lowest cost tier.
- Philippines: $8–16/hr — Strong voice/CX; neutral English accent.
- Egypt: $10–20/hr — Multilingual (Arabic/EN/FR); EMEA hours.
- South Africa: $12–22/hr — Native English; UK/EU timezone overlap.
- Colombia: $12–25/hr — Nearshore to US; Spanish + English.
- Mexico: $15–28/hr — US nearshore; strong timezone overlap.
- Poland: $20–40/hr — Eastern Europe; strong IT/KPO talent.
- United Kingdom: $35–70/hr — Onshore; premium/specialist work.
- Canada: $30–55/hr — Onshore North America.
- United States: $40–80/hr — Onshore; highest cost tier.
Frequently asked questions
- How much does payroll outsourcing outsourcing cost?
- Indicative blended rates run from roughly $8 to $18 an hour offshore (for example India) up to $40 to $80 an hour onshore (United States). Where the work is delivered is the single biggest cost driver, followed by team seniority and volume.
- What pricing models are used for payroll outsourcing outsourcing?
- The common models are per hour, per dedicated seat (a full-time agent or analyst), per transaction or item processed, and outcome-based pricing. Vendors usually quote one or two of these depending on how predictable your volume is.
- Which countries are cheapest for payroll outsourcing outsourcing?
- India and Philippines sit in the lowest tier at roughly $8 to $16 an hour. Nearshore options such as Colombia and Mexico cost more but add US timezone overlap; onshore United States is the top of the range.
- What makes payroll outsourcing outsourcing more or less expensive?
- Delivery geography (offshore vs nearshore vs onshore) — the single biggest driver. Seniority and specialisation of the team (agents vs analysts vs licensed professionals). Engagement model — per-hour, per-seat (dedicated FTE), per-transaction, or outcome-based.